How does Mosaic anticipate your next task before you ask?

Definition: a proactive AI assistant prepares work before you request it. A reactive assistant answers when you type a command; a proactive one already has the next step prioritized and waiting when you sit down.

How does the anticipation work, step by step?

The mechanism has three stages, and the order matters: access is granted by you, priorities are surfaced to you, and actions wait for you. There is no hidden fourth stage.

1. Connect. You link the tools you already work in — Google Workspace (Gmail, Calendar, Drive), Microsoft 365 (Outlook, Calendar, OneDrive), and Apple Calendar, with more connectors on the way. You choose exactly what Mosaic can access, and an app you have not connected is an app Mosaic cannot see.
2. Prioritize. Mosaic gathers what is scattered across your connected email, calendar, documents, and tasks, surfaces what deserves your attention, and puts that next step in front of you — ready the moment you sit down.
3. Approve. You review each suggestion before it runs. Mosaic acts on a suggestion only when you approve it, and you can disconnect any tool at any time.

Everything Mosaic learns while doing this stays on your own computer, and is not sold or used to train AI models. Preparing a suggestion does need a cloud AI model, so Mosaic sends it what that one task needs and nothing more — we set out exactly what that means here.

What does “anticipates your next task” look like in practice?

The honest test of any proactive assistant is scenarios, not adjectives. Here are the concrete situations Mosaic is designed to get ahead of. In every one of them, Mosaic prepares the step and then stops: you review the suggestion before it runs.

1. Inbox triage before you open your email

Messages arrive while you are away. Instead of you opening the inbox and scanning for what matters, Mosaic has already been through it: it surfaces the messages that deserve your attention first and puts the next step for each one in front of you. What you see when you sit down is not a pile of unread mail but a short list of things that need you.

2. Your day, lined up before it starts

Most days start with a search: which tab, which thread, which file needs you first. Mosaic flips that around. It gathers what is scattered across your email, calendar, documents, and tasks and hands you the next step, prioritized and ready the moment you sit down, so the day starts with decisions instead of digging.

3. Meeting prep without the scramble

A meeting is on your calendar. Because Mosaic already sees your calendar alongside your documents and email, the material related to that meeting is pulled together ahead of time instead of hunted down in the five minutes before it starts.

4. The follow-up that doesn’t slip

A thread goes quiet, or a task sits waiting on someone else. Rather than relying on you to remember, Mosaic surfaces it as the next step and puts a suggested follow-up in front of you, for you to approve or discard.

How is this different from an assistant that waits for prompts?

A prompt-driven assistant is a very capable blank box: it does nothing until you describe the task. Mosaic starts from your actual working context — the email, calendar, documents, and tasks you have connected — and prepares the next step before you have to ask. The second difference is control: Mosaic surfaces and suggests, but you approve. Review each suggestion before it runs.

A regular calendar or email app sits at a third point on this map: it stores and displays what you and others put into it, and leaves all of the deciding and doing to you. Your email app holds the thread; your calendar shows the meeting. Mosaic reads what is already in those apps — once you connect them — and turns it into a prepared next step. That is the difference between software that keeps your information and an assistant that works on it. We answer that comparison in full here.

What Mosaic won’t do

Anticipation without boundaries is just automation you can’t trust. Mosaic’s limits are explicit:

• It will not run a suggestion without your approval. Mosaic suggests, you approve.
• It will not touch apps you have not connected. Mosaic works with the apps you choose to connect, and with the files and folders on your computer you choose to share.
• It will not keep your working material on our servers. What Mosaic knows about your work stays on your own computer.
• It will not feed your content to model training. We do not sell your content, and our AI providers do not train on it.

Frequently asked questions

Is there an AI assistant that anticipates what I need to do next instead of just responding to commands?

Yes. Mosaic is a proactive desktop assistant built for exactly this: it brings together the email, calendar, documents, and tasks you connect and prepares your next step before you have to ask. It prepares the step; you stay in charge of whether it happens.

How is Mosaic different from a regular calendar and email app?

A calendar or email app stores and displays what goes into it; deciding what matters and doing the next thing stays with you. Mosaic works across your email, calendar, documents, and tasks and prepares that next thing itself — the important message surfaced, the day prioritized — before you ask. And you stay in control: Mosaic acts on a suggestion only when you approve it.

How does Mosaic know what to prepare?

From the tools you connect. Mosaic brings together your email, calendar, documents, and tasks, gathers what is scattered across those apps, and surfaces what deserves your attention with the next step attached. It sees the apps you have explicitly connected, along with any files and folders you choose to share, and you can disconnect any tool at any time.

Does anticipating mean Mosaic acts on its own?

Not on its own. Preparing and acting are separate steps by design. Mosaic prioritizes and suggests, and a suggestion runs only when you approve it. Mosaic sends an email only after you’ve reviewed it or asked it to.

Which tools does Mosaic work with?

Mosaic connects to Google Workspace (Gmail, Calendar, and Drive), Microsoft 365 (Outlook, Calendar, and OneDrive), and Apple Calendar, with more connectors on the way, and works with Word, Excel, PowerPoint, Docs, Sheets, Slides, PDF, TXT, JPG, and PNG files. You choose exactly what Mosaic can access, and you can disconnect any tool at any time.

How do I try Mosaic?

Mosaic is currently available through a waitlist. You can sign up at mosaicdesktop.ai to be one of the first to see what Mosaic can do. Join the waitlist